6. Individual Member Responsibility

6. Individual Member Responsibility

Members are responsible for the CCTV facilities and equipment signed out to them. This includes responsibility for the actions of guests, assistants, crew and others. CCTV is not responsible for agreements between Members and any other parties.

A. Violations Of Policy

In order for these policies to be effective and to keep CCTV operations running smoothly, a system has been instituted to address violations of policy. There are two levels of violations, major and minor, with corresponding restrictions on a Member’s privileges (see 1 and 2 below).

If a staff person believes that a Member is in violation of CCTV’s policies, he or she will issue a Notice of Violation within one week of the incident. A copy of the Notice of Violation is sent to the Executive Director or designee for authorization and is immediately mailed to the Member’s address on file. An additional copy of the Notice of Violation is kept in the Membership files.

Major Violations may include, but are not limited to:

  • commercial or profit-making use of facilities without prior notification
  • misrepresentation of a Member’s affiliation with CCTV to others
  • falsifying forms or other fraudulent activity
  • taking or reserving equipment without staff permission
  • abuse of equipment, including attempted repair
  • changing the wiring, connections or attaching accessories without staff authorization
  • attempt to install unauthorized software or otherwise alter a computer
  • entering areas posted as off-limits
  • abuse or harassment of staff or other Members

Consequences of major violations will result in an immediate, 90-day suspension of Membership privileges, as listed in Section One.

Minor Violations may include, but are not limited to:

  • failure to attend a scheduled training session in accordance with Section Four
  • failure to cancel a reservation in accordance with Section Five
  • late pick-up or return of equipment without notification or approval (See Section Five ~ Equipment Resources)
  • violation of CCTV’s content guidelines or misrepresentation of the content of a program on the Cablecast Agreement, BeLive Agreement or Cambridge Community Radio Agreement (See Section Two ~ Programming)
  • careless mishandling of equipment
  • eating, drinking or smoking in designated areas of the facility
  • failure to clean up after using facilities

Consequences of minor violations will result in the following series of actions within a one-year period:

First Violation: a written warning
Second Violation: a written warning
Third Violation: 30-day suspension of privileges in Section One
Fourth Violation: 90-day suspension of privileges in Section One
Fifth Violation: 1-year suspension of privileges in Section One

All suspensions take effect immediately after authorization by the Executive Director or designee. Any scheduled equipment and facility use will be cancelled. At the discretion of the Executive Director, and in consultation with the Membership Committee of the Board of Directors, an immediate 30-day suspension may be issued for a minor violation.

For cause, upon a 2/3rd vote, the Board of Directors may vote to permanently suspend an individual’s Membership privileges or revoke them for a specific amount of time. Cause shall include, but not be limited to, consistent inability to share facilities with others, being a disruptive influence, abuse, gross misrepresentation, harassment of others, illegal activities, or commercial or profit-making use of facilities without prior notification to CCTV. Any Member proposed to be removed by a Board vote shall be entitled to 10 days notice in writing, by mail, of the meeting at which this vote will take place. This individual is entitled to appear before and be heard by the Board at this meeting prior to the vote taking place.

B. Appeals

If a Member believes that a suspension is unjustified, he or she may initiate an appeal in the following manner:

The Membership Committee, which meets monthly, will review appeals at its regular meeting. Within 10 days of receiving a suspension, a Member must contact the Membership Committee, in writing and through the staff, and request a review at the Committee’s next regular meeting. Members may either provide their appeal in writing, or appear before the Committee. The Membership Committee will inform the Member of its decision no later than 2 days after meeting.

The Membership Committee may elect to either uphold the existing suspension, reject the suspension, or limit the suspension to certain areas of privilege. These areas of privilege include:

  • All access to CCTV’s facilities, including commercial rentals
  • All access to CCTV’s facilities and all Membership privileges
  • All Membership privileges
  • Use of facilities
  • Use of equipment
  • Registering for courses
  • Production of BeLive! Or CCR shows

If a Member is unsatisfied with the decision of the Membership Committee, he or she may appeal to the Board of Directors for review. The Member must request this appeal within 1 week of receiving the decision from the Membership Committee. The Board may elect to review this decision at their next regular meeting, and the Member may attend. The Board will notify the Member of its decision within two days.

At the discretion of the Executive Director, in consultation with the Membership Committee, a Member may use the facilities during the appeal process.

C. Complaints

Members are encouraged to resolve difficulties at the staff level. However, Members may file formal complaints with CCTV. The complaint process can be initiated in the following manner:

  1. A Member may write a letter to the Executive Director, outlining the problem and suggesting a solution. A response will be sent to the Member within 10 working days.
  2. If the Member is unsatisfied with the response from the Executive Director, he or she may write a letter requesting either a meeting or a written response from the Membership Committee during its next regular meeting. The Committee shall respond with a decision no later than 2 days after the Membership Committee’s regular meeting.
  3. The full Board of Directors may elect to review an action of the Membership Committee at their next regular meeting.