3. Video Production

3. Video Production

An Access Member wishing to produce a program using CCTV's resources for distribution on CCTV’s channels and website must first attend an Orientation, complete or “test out” (See Section Four ~ Certification further details) of the required training courses, and submit and have approved a Program Production Contract prior to his or her first reservation of facilities. Please allow up to 3 business days for review and approval of Program Production Contracts.

All Access Members must agree to abide by all CCTV policies regarding program ownership, distribution, and subsequent generation of revenues. A signed statement to this effect is required as a part of the Membership Application process.

Unless other arrangements are made, CCTV reserves the right to premiere any program produced using CCTV’s equipment or facilities on the access channels and/or website. CCTV may retain a copy of any program (except those for which Commercial Rates were charged) produced using CCTV’s equipment or facilities for unlimited distribution or for promotional purposes. CCTV retains no rights to programming for which commercial rateswere paid in the use of CCTV’s production facilities and equipment. Original media will be returned to its owner upon completion of its scheduled programming.

A. Costs

There are 3 tiers of costs related to equipment and facility use. The applicable tier will be established by staff upon approval of the Production Contract.

Tier One: Free Facility Use

Access Members producing programming intended primarily for distribution on CCTV’s channels and other electronic platforms shall receive a predetermined amount of free facility use (see Section Five of these Policies for Equipment Allowances for each type of Production Contract). Free use of facilities and equipment is also extended to Organizational Access Members when the only compensation the individual receives is their salary (not including contractors working on specific grants). CCTV Access or Organizational Members may not receive free use of equipment or facilities if the program has commercial intent or if payment in any form is intended, or will be received at a later date, for the program.

Tier Two: Discounted Rate Facility Use

Access Members producing programming of a non-commercial nature who are receiving funding from grants, donations, sponsorships, etc, or Organizational Access Members producing programming as an extension of their operations may be eligible for a Discounted Rate for equipment and facility use. To be eligible for the Discounted Rate, programming must be submitted for distribution on CCTV’s channels and other platforms.

Any proposal or application for funding that specifically names CCTV as a participant must be approved in advance. Otherwise, CCTV is not responsible for situations in which assumptions regarding use of CCTV's facilities are made.

The standard discounted rate is 25% of the Commercial Rate, but may be adjusted at the discretion of CCTV staff.

Tier Three: Commercial Rate Facility Use

If any form of payment is being received for the production of a program, or a program is not intended for distribution on CCTV’s channels or electronic platforms, the Commercial Rate will be charged, on an hourly or daily basis, for the use of CCTV facilities and equipment.

Eligibility: Access Members are eligible for Free or Discounted Facility Use; Access and Affiliate Members are eligible for the Commercial Rate. A Rate Card is available for all equipment and facilities rentals.

Retroactive Payment Structure: Any program produced at a free or Discounted Rate that generates funding in the future or compensation by way of festivals, grant applications, contests, or sale may be charged retroactively at a rate to be determined by CCTV’s staff. CCTV Members who are transferring 100% ownership of a program produced with CCTV equipment or facilities are also be required to pay the Commercial Rate for equipment and facility use for the production of the program, even if no payment from the transfer of ownership will be received (see Section Three ~ F. Ownership).

B. Production Groups

Production groups may be arranged by CCTV staff or by Members. These groups provide a structure for Members to work together to produce content for CCTV distribution. One Access Member from the production group may be designated to submit a Production Contract for the group. Equipment and facility use by Members of the group is subject to the same allowances provided any production (see Section 5).

C. Easy Access/Event of the Week

On a limited basis for Organizational and individual Access Members, CCTV will, for a nominal fee of $35, make available studio time and crew for the production of a simple program which can be completed within 2 hours with no more than 5 hours of editing. Members may take advantage of Easy Access up to four times per year. Additional edit time may be purchased at the Discounted Rate.

On a limited basis, for a nominal fee of $35, CCTV will make available to Organizational Members portable equipment and crew to produce a program in the field. Programs must be of an event nature, require no more than 10 hours of editing, and be shot within 4 hours. Organizational Members may take advantage of the Event of the Week one time per year. Additional edit time may be purchased at the Discounted Rate.

D. Significant Non-CCTV Use

Access Members producing programs with significant non-CCTV use are not guaranteed free use of facilities. Examples of significant non-CCTV use include: a program kept at the library of another institution, used as a submission for a grant, used as a pilot for a non-CCTV project, produced for broadcast or commercial channels, or sample reels produced for potential employment.

If there is significant non-CCTV use, the program may be evaluated and assessed equipment and facility rental charges.

E. Unfinished Programs

Access Members with outstanding Production Contracts, for which equipment and/or facilities have been used, are not guaranteed the approval of additional Production Contracts. A maximum of up to three months additional time beyond a Contract’s due date will be permitted, at the discretion of the staff. In the event that a Member does not finish his or her program, he or she shall be assessed and billed for equipment and facility use at the Discounted Rate.

Access Members will be given a 2-month notice prior to the expiration of their Membership to complete any outstanding Production Contracts or renegotiate the terms of their Production Contracts subject to the above paragraph.

Note: Members may not originate contracts that have a completion date beyond 12 months.

F. Ownership

The Access Member listed on the Production Contract as the owner of the program is responsible for the content and distribution of the program. It is the Access Member’s responsibility to file an amended Production Contract if there are any changes in the ownership, copyright, or distribution of the program.

The following are general guidelines in the event that an entity or individual other than the Access Member is listed on the Program Production contract as co-owner, or owner, or if there is a change in the ownership:

Transferring Ownership to an Access Member

The Access Member may list or transfer up to 100% of his or her ownership, copyright or distribution rights to any CCTV Access or Organizational Access Member and not be liable for reimbursement to CCTV. The Access Member accepting ownership of the program agrees to all CCTV policies regarding payment for equipment and facility use. If funds less than $5,000 for a single program or $7,500 for a series program are involved as part of the transfer or future income is generated from the program, CCTV shall be reimbursed at the Discounted Rate for equipment and facilities used. If funds over $5,000 for a single program or $7,500 for a series program are involved as part of the transfer or future income is generated from the program, CCTV shall be reimbursed at the Commercial Rate for equipment and facilities used. Payment shall be in a lump sum and not as a percentage of revenues.

Transferring Ownership to a Non-Member

The Access Member may list or transfer full or partial ownership, copyright, or distribution rights of their program to any non-Member. If the program is a co-production with another access center or non-profit video production facility, the ownership, copyright, or distribution rights may be shared on a pro-rata basis (at a figure to be determined based on a dollar value of equipment use at the Commercial Rate at CCTV--for example, if $10,000 of equipment was used, and only $6,000 was from CCTV, no more than 40% of ownership may be transferred). If more than the pro-rata percentage or more than 49% is transferred, with or without payment, CCTV shall be reimbursed and the Access Member may be charged at the Discounted Rate. If gross revenues exceed $5,000 for a single program or $7,500 for a series program, or 100% ownership is transferred, payment for equipment and facilities use shall be at the Commercial Rate. Payment shall be in a lump sum and not as a percentage of revenues.

G. Sponsorship, Underwriting and Credits

  1. Commercial Advertising is prohibited from the access channels. In accordance with an agreement between CCTV and the cable provider, commercials are allowed on Channel 96 for foreign language programming only. Access Members using CCTV equipment and facilities for the production of commercials will be charged the commercial rate.

    Producers and distributors of programming on the channels are encouraged to find sponsors for their programs, provided that such sponsorship does not constitute commercial use of the access channels. Commercial use includes the promotion or the sale of products or services made available by persons, corporations or institutions. This includes sponsorship by an entity that may have a commercial interest in the subject of the program. Sponsors may be identified as providing grants or contributions to defray the cost of the program. For example, the following is acceptable: "This program has been made possible with the support of .……" The visual appearance may include the symbol or moving image of the logo of the entity. CCTV staff, in advance of scheduling the applicable program, must approve all underwriting credits (See Section Three ~ Costs for further details, regarding costs, apply to underwriting and sponsorships).

  2. CCTV may solicit and will accept sponsorships of CCTV’s channels, as well as underwriting of specific programs.
  3. All programs using CCTV facilities, resources, or equipment must credit Cambridge Community Television (not the initials CCTV). The format is at the discretion of the Member, however the credit must be legible and displayed long enough to be read.

H. Programming/Production By CCTV

When CCTV produces programming, the organization is responsible for the content and holds the copyright. If CCTV is working in collaboration with another organization or with an individual, as with an Event of the Week or Easy Access, the control over content and copyright is shared. CCTV may solicit underwriting or sponsorship for these programs.

CCTV may acquire programming for its channels or website at staff discretion. Programs will be selected on the basis of free or low-cost availability, timeliness, promoting a programming theme, or filling in programming gaps.

I. Production Services for Hire/Equipment and Labor

CCTV may be contracted by Organizational and Access Members to produce commercial or non-commercial programs. CCTV’s equipment is also available for rental. See the Rate Card for details. In the event of equipment failure, the user will not be charged for down time. However, if the user is being paid by an outside agency, CCTV cannot be held responsible for labor charges.

J. Interpretation and Appeals

All appeals of staff decisions in this section shall be heard by a joint meeting of the Membership and Policies Committees of the Board of Directors.