Attending - Clodagh, Laura, Maggie, Ned, Buz, and judge Kim Romano

Much of the discussion was spent on the idea of moving the date yet
again, say, into January. The main reasons for this are that we have
no outside entries yet, and barely enough time to get sponsors,
schedule showings on the channel, print a poster and otherwise
publicize our date, and present a really first class event even of we
do move the date.

We decided that we needed to seriously consider this idea, but that
not enough members were present to make a decision. Maggie
volunteered to take on the job of driving the discussion over the
next week to produce a decision by next week.

Also, whatever the date, we need someone to oversee the process to
see that all the various tasks are remembered, assigned and carried
out. Maggie volunteered to do this also.

Other decisions and action items.

-We revised the wording on the entry form so that it is clear that the
"any genre" etc. language does not cancel out the "free speech" goals
and there's no repetition between the first and second paragraphs.

-Ned will get original of present entry form to Maggie - (theres a pdf
of the present one on the web page now). Maggie will put the revised
wording into it and give it to Clodagh to put on the web page.

-Ned will (continue to) liaise with WIFV and invite Cristina to join
us next week if possible. They might have input on the date issue
and have other ideas for a venue bigger than the CCTV big studio.

-Ned will email the latest judging form to the list just so we all
have a copy. The one sent out last week was the old one (before
revisions we agreed on a few meetings ago).

-All - use the list to give Maggie your email or call Clodagh if you
don't hear from Maggie in the next few days.

-I will continue to collect entries and media from people I know
around the station. If you know of someone who has a piece they
might want to enter, suggest that they enter. Be persuasive.

Reminders - several people said they would appreciate extra meeting
reminders - one about three days before and an extra one the day
before or morning of each meeting.

Other suggestions:

-Control size of event by not accepting everything entered should we
have the problem of too many entries.

-Schedule the showing of all accepted entries on the CCTV channels
during the week before our screening (so its a bit like a real film
festival),

-Put accepted entries on the internet.

-Notify finalists so that they are motivated to attend the
screening event.

-Design tote bags, coffee mugs, or whatever, as a way of making
entry and/or attendance appealing.